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Planners Toolkit

Our Planners Toolkit offers helpful resources frequently requested from event planners. We hope it helps you plan your perfect event in Fredericksburg, Virginia. Not finding what you are looking for? Please contact us for more information.

Our Services

  • Obtain price quotes based on your specifications for hotels and venues
  • Arrange site inspections
  • For sports events,
    • Prepare sports event bids and formal presentations to bid committees
    • Provide letters of support for event bids
  • Provide organization with attendee packets with information on dining, shops and local attractions
  • Provide a welcome letter from local official
  • Provide guidance should event require any special permits or additional resources such as police, fire or emergency medical services.
  • Provide promotional images from the pressroom
  • Provide editorial copy for inclusion in promotional materials
  • Provide local vendor and supplier contacts:
    • Restaurants and venues that can accommodate groups
    • Events at non-traditional venues
    • Sightseeing tours
    • Catering
    • Decorating supplies and rental
    • Tour guide services
    • Ground transportation
    • Entertainment

Promotional Materials

Promotional Video

Information Packets

Let us help you welcome your attendees and guest to Fredericksburg by providing complimentary visitor packets.  Packets include a  Visitor Guide, a map and a dining guide for the historic district.  Other brochures are available upon request.

Name(Required)
MM slash DD slash YYYY
Visitor Packets will be available for pickup at the Visitor Center on or after this date
Packet Content
Packets typically include the items below. Uncheck any you do not wish to include.
Please note any special information requests

Contact

For all group needs
Victoria Matthews, Tourism Sales Manager
540-372-1216 | 800-260-3646
vamatthews@fredericksburgva.gov

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